At the project planning stage, it seems that all deadlines are perfectly align and each task will be complet on time. But during the work process, difficulties arise: first the deadline for one task was shift, then for another.
There is no time left to complete the last tasks and you have to choose: either move the project deadline or sacrifice quality but complete the work on time.
Lack of transparent team communication
The work on the project is divid into stages that are perform by different people. It happens that teams that perform different tasks are not synchroniz industry email list with each other. Therefore, employees do not know about each other’s deadlines, which prevents them from submitting work on time.
Let’s say you ne to make a product presentation. First, you the best sales prospecting tools ne to build the presentation structure, then write the text, and finally develop the design. Different performers are responsible for each task.
The manager has creat a presentation structure and clos the task in the task tracker. He thinks that the copywriter who is writing the text has seen this and has start his part. But the copywriter miss the notification and did not start work on time.
Because of such communication errors, deadlines for tasks have to be shift or work has to be complet within a tight deadline.
Solution to the problem
It is necessary to build transparent interaction between employees at every stage of work. To do this, follow 3 steps:
1. Assign a responsible person. Select an employee trust review who will oversee the implementation of the project. Usually, a project manager is appoint for this. He sets tasks and monitors deadlines, accepts work from the performer and passes it on to the next employee.
2. Work out the structure of reports. Create a reporting system to make it easier for the project manager and performers to monitor deadlines. Reports can be design as checklists with a list of tasks and their completion dates.
The reporting system works like this: the project manager sends a checklist with stages and deadlines to the team chat → as the work is complet, the performers send a report to the chat, which notes the progress of the tasks. This simplifies monitoring the project.
3. Hold meetings to get information about risks and deadlines. A manager cannot control all risks with reports alone. It is necessary to hold meetings where employees can discuss in detail how the work is progressing.